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REMOTE DEPOSITIONS FAQS

Zoom - vTestify - LiveLitigation

CONNECTING TO THE PLATFORM

When will I receive my session "Join" link?

You will receive a deposition session link a few days prior to the scheduled deposition.

Zoom:  Parties are emailed a universal Zoom Join Link.

vTestify:  Users need to create a free account on vTestify to join.  You will receive an invite with instructions on joining.  Invitations cannot be shared.

LiveLitigation:  Users receive a LL link that they will use the day of the deposition.  No account needed.  Invitations cannot be shared.

What web browser should I use?

Google Chrome is the most widely used web browser.

Zoom:  All web browsers work.

vTestify:  Google Chrome only.

LiveLitigation: Google Chrome only.

Can I use my iPad or tablet for attending the deposition?

Zoom:  Yes, all smart devices are compatible.

vTestify:  No, at this time smart devices are not supported.

LiveLitigation: Yes, all smart devices are compatible.

Can I connect through a VPN/remote workstation?

No.  VPN/remote workstations limit access to webcams and result in connection errors.  You should always disconnect from your VPN/remote workstation before connecting to the remote deposition.

What is the minimum bandwidth required to connect to the platforms?

Hardwired Internet or WiFi connection is required.  For best performance, Internet speed greater than 5 Mbps is recommended.  Speed test:  https://www.speedtest.net

Can we use separate audio via speakerphone? 

Yes, all three platforms provide a dedicated dial in telephone number.  If you have a slow Internet connection, we recommend calling into the conference from your phone.  Worse case scenario if the Internet is not stable, you will still be able to hear and speak.  This also allows more bandwidth to be used by your video. 

TESTING AND TRAINING

I am a first time user, do you offer testing and training?

Jane Rose Reporting does have experienced technicians to test and train you on the platform, whether it is Zoom, vTestify or LiveLitigation.  We do recommend all new users contact our office a few days in advance to set up testing and training.  

I have used the platform before, but have a new device.  Should I test?

Any time a client switches devices or locations, we recommend you set up a time to quickly test with our technician.  This would allow any devices or bandwidth issues to be figured out prior to the deposition.

Do you test and train the witness?

We offer complimentary testing and training for all parties, including the witness.  

Can we do a test run on the platform?

Yes, we can set up a test session for your team to practice in advance.  If you would like one of our technicians on the test session for questions, please let us know.

How do I present and stamp exhibits?

Zoom:  Zoom does not have a built in exhibit portal.  Clients can either use screen share, share exhibits via chat or use a dropbox link.  We do have a technician available to train the client on exhibit sharing.  We do ask that all training is set up a few days prior to the scheduled date of the deposition.  Exhibits are stamped after the deposition by Jane Rose Reporting.

vTestify:  With a built-in exhibit portal, clients can upload exhibits prior to the deposition.  The built-in exhibit presentation allows clients to easily share exhibits and stamp exhibits when introduced.  

LiveLitigation:  With a built-in exhibit portal, clients can upload exhibits prior to the deposition.  The built-in exhibit presentation allows clients to easily share exhibits and stamp exhibits when introduced.  

What document extensions can I use for exhibits?

Zoom:  When sharing documents via chat, Zoom allows a single document size of 512 MB.  Zoom chat allows files to stay in their native format:  PDF, Excel, Image, PowerPoint and Video Files.

vTestify:  vTestify allows a single document size of 90 MB.  When uploading exhibits, the platform does convert all files into PDF or image files.

LiveLitigation:  LiveLitigation allows a single document size of 100 MB.  When uploading exhibits, the platform does convert all files into PDF or image files.  LiveLitigation does have screen share capability as well as a YouTube video player.

EXHIBIT HANDLING

VIDEOTAPE DEPOSITION

Why would we need a videographer?

The videographer will monitor the entire proceedings, ensuring the recording is paused when parties go off the record.  The videographer will capture the witness only and create a certified video.  After the deposition, Jane Rose Reporting will synchronize the certified video with the final transcript.

REPORTER READ ON

How are most reporters making sure all parties agree to a remote deposition?

Below is the statement most reporters are reading at the start of each deposition

     COURT REPORTER:   All parties in today's deposition

are appearing remotely to comply with the guidance of

the Centers for Disease Control in response to the

COVID-19 pandemic occurring in our country at this

time. 

       I have collected everyone's appearances off the

record and they will appear on the appearance page of

the transcript.

       Before we proceed, I will ask counsel to stipulate on

the record that we are proceeding according to the [list

rules being followed] and that I, as the deposition officer,

may swear in the deponent even though I am not in the

physical presence of the deponent, and that there is no

objection to that at this time, nor will there be an

objection to it at a future date.

       Let's start with the noticing attorney.   

       [Attorneys confirm stipulation]

PLATFORM DIFFERENCES

While all platforms have their pros and cons, Zoom is the most known platform in the remote industry.  If you have a case where parties will be using different web browsers or want to use their internal video conferencing equipment, Zoom would be the best choice.  Zoom is user friendly and easy to navigate.

However, if you would like a platform aimed towards the legal industry wherein the exhibits can be uploaded in advance and you can mark exhibits during the deposition, we would direct you to either vTestify or LiveLitigation.  Both platforms use Google Chrome and do not have the ability to connect to video conferencing equipment.

VIDEO DEMOS

vTestify:

LiveLitigation:

Zoom:

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